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Featured Webcast: Artificial Intelligence in DAM

Your New Metadata Workhorse

Learn how Artificial Intelligence is the new metadata workhorse in digital asset management, and will save you countless hours doing manual keywording.

Watch the Webcast

Featured Webcast: Artificial Intelligence: The New Metadata Workhorse

Turbocharge Your Digital Asset Management With Portfolio!

Portfolio is the digital asset management tool for the rest of us. It’s simple to set up, easy to use, and requires little to no ongoing maintenance. Within moments, you can organize your digital files and share them throughout your organization and beyond, allowing everyone to find what they need when they need it.

Trusted Digital Asset Management Solution

Portfolio is used by hundreds of Fortune 5000 companies.

See a list of other companies using Extensis Portfolio

Easy To Use, Yet Rich With Features

Portfolio is loaded with the features you need to create, organize, find, share, and protect your assets.


File Upload and Storage

Quickly load files into Portfolio so assets are properly organized, tagged and accessible to everyone

Supported File Formats

Portfolio supports all common media formats including image, video, audio, PDF, and native documents from Adobe® Creative Suite® and Microsoft® Office, making it the perfect solution to manage all your digital documents. View the complete list here.

Import Files from Anywhere

Portfolio provides two convenient ways to load assets into the system. Either import documents from your desktop or ingest files that are already located on the server

Mobile File Upload

Upload photos, videos, and audio directly into Portfolio with Portfolio Flow – available for iOS and Android devices. Keywords, description and other metadata can be applied so assets are immediately tagged and cataloged correct.

Managed Upload

Because files cataloged with incomplete metadata have limited value, Portfolio allows you to define key metadata that must be entered before assets are uploaded.

Portfolio Smart Keywords

Smart Keywords

Portfolio’s Smart Keywords add-on module dramatically reduces manual time assigning keywords. With two simple clicks, a list of “smart” keywords are automatically delivered in seconds.

Automatic Metadata Extraction

Portfolio can extract embedded metadata, which allows the system to intelligently catalog and reference assets. This includes XMP, IPTC, EXIF, TIFF, Video, and Microsoft Office metadata.

Automatic Backup and Restore

Portfolio gives you peace of mind by automatically backing up your precious assets. All settings, catalogs and data can be restored with just one click.

Organize and Catalog Assets

Create meaningful collections using a combination of structure and metadata.


Catalogs, Folders and Galleries

Portfolio provides a flexible structure to optimally organize assets for your workflow. Define multiple catalogs, folders, and galleries to fit the way your organization works.


Automatic Cataloging

Portfolio monitors designated folders and can automatically catalog assets and extract metadata. When assets are added, edited, or removed, the catalog will immediately reflect the changes.

Catalog Templates

It’s not uncommon for catalogs to share the same basic structure. Portfolio takes advantage of this and allows you to save catalog templates that can be used to create custom catalogs with a single click.

Embedding Metadata

Portfolio can embed metadata that travels with your files, making it available to other metadata-aware applications. This includes XMP, IPTC, and Video metadata.

Bulk Tagging And Organizing

Sometimes, multiple assets need to be tagged with the same metadata or collected into a single gallery. Portfolio makes it easy to grab a set of assets and set common metadata or create a gallery instantly.


Find Assets Instantly

Portfolio doesn’t just help you search libraries; it helps you find the assets you need.

Predictive, Google-Like Search

No matter how many assets you have, find what you need in milliseconds. Enter a few search characters and Portfolio will automatically suggest a list of matching assets and display the results.


Asset Previews

Thumbnails and video snippets are automatically generated upon upload giving you a more visual way to search, preview and find the assets you’re looking for fast.


Smart Galleries

Galleries don’t have to be static collections of assets. With Portfolio, conditional searches can be saved as a Smart Gallery, so when assets are tagged with specific metadata, they are automatically added to the appropriate gallery.

Flexible Display Modes

Set up the dashboard to view files and metadata that’s important to your workflow. Find, edit, copy, move, download, and archive assets from one convenient location.

Register For A 45-Day Free Trial To Try Portfolio Onsite

Share Assets Intelligently

Get the right files into the hands of everyone involved in creating, organizing and using your assets.


User Management

With Portfolio, users can be granted access to specific catalogs and assigned controlled permissions specific to each catalog.

Open/Active Directory

If you have Open or Active Directory, Portfolio can use existing user and group accounts. Fewer user accounts means faster setup and easier maintenance.

Centralized Repository

Portfolio provides a central source for all your files. Users with appropriate permissions have access to libraries, giving them the ability to find, download and use available assets.


Drag And Drop Access

Portfolio Express gives you direct access to your assets right from your desktop. Instantly find files in your catalog, then simply drag and drop assets into any supported application, such as Adobe® InDesign® and Microsoft PowerPoint®.

Convert On-The-Fly

Sometimes, a lower resolution or resized version is needed. Without submitting asset requests, conversions and unnecessary back-and-forth, users can convert and download what they need, when they need it.

Asset Distribution Portals

When select assets need to be shared outside your organization or distributed among a large group, NetPublish allows branded web portals to be easily created without any HTML or CSS skills. These self-service sites allow users to find and download what they need, when they need it, from any device.



If copyright protection is a concern when sharing assets, NetPublish and Media Engine work together to dynamically watermark assets upon download.

Integrate With Your Workflow

Portfolio integrates with your existing workflows and facilitates the entire asset lifecycle, including content development, collaboration and archiving.




Check In / Check Out

Portfolio supports a collaborative workflow and allows users to check out files while they are being edited to prevent simultaneous changes. When a file is ready, it can be checked-in and notes can be applied.

File Locking

Sometimes, assets need to be unavailable for use or protected, but should stay visible in the catalog. By locking files, Portfolio protects the assets from change or download, but keeps them searchable and viewable in the catalog.


During the creative process, files frequently need to be rolled back to a previous state, or version. Portfolio makes this easy by automatically tracking changes and gives you access to previous versions.

Install Anywhere

Portfolio is licensed software that can be installed on Microsoft Windows Server® or Apple® OS X® platforms, giving you the flexibility to run it on-premise, or on a cloud server – your choice!

Modular Solution

Portfolio is modular, making it convenient (and affordable) to start small, adding features and capacity as your needs change.

Systems Integration

Digital asset management is a cog in the overall workflow of many organizations and the Portfolio API allows you to integrate this functionality with your existing business systems.

Top 5 Reasons to Have an On-Premise Solution

  • Speed – Local networks are much faster than internet connections, making file upload/download blazingly fast.
  • No cloud constraints – Cloud servers typically have metered processing power, bandwidth and storage, creating bottlenecks and expensive recurring costs.
  • Security – While cloud servers are generally secure, it’s no substitute for isolating sensitive data inside your network.
  • System integrations – Integrated solutions frequently talk to each other using network ports and it’s not uncommon for those ports to be blocked by your firewall.
  • Always accessible – Even the best internet connections go down from time to time. By having your DAM solution on-site, your assets are always on hand.


Digital Asset Management Toolkit

A complete set of tools to help you identify pain-points, evaluate solutions and streamline your DAM workflow.

Learn More


2016 DAM Best Practices Guide

A straightforward guide to your workflow, organizing your files and more.
Learn More


ROI Calculator for Digital Asset Management

It’s not rocket science. It’s just math. See how it works for you.
Learn More