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Where They Started

When your mission is to create a world free from poverty, time matters. And the last thing you want to waste it on is a file search.

The World Bank learned this first-hand when they realized that their content library was beginning to steal focus away from the important things, like nurturing economic growth in developing countries.

So, what was the challenge? To start, their library had grown to a state that was hard to manage. The photos, videos, graphics, and web content alone equaled out to a number deep into the six-digit range. Add in the growing output from hundreds of content creators, a dizzying range of application file types, a labeling system that had no standardized naming conventions, and a user base of over 12,000 people that wanted to find and share files across hundreds of file servers. These factors only added up to lost time and buried content.

Their Goals

  • Free up time for strategic work
  • Reduce image search time
  • Easily share images across 12,000 users
  • Cut overall costs


A System That is Quick to Deploy and Easy to Use

Determined to make the numbers work for them, The World Bank went on a quest to find a system that was:

  • Ubiquitous — with global web browser access so the organization didn’t have to put a client on everyone’s desktop
  • Collaborative and extensible — enabling everyone to share and see content at the same time without throwing anyone off the system or creating bottlenecks
  • Cross-platform — fully compatible with the organization’s existing software and hardware components, so no other technological investments would be needed to get up and running
  • Reasonably priced for cost of ownership — spending less than $20k was paramount
  • Easily implementable — success was measured in days

A search online revealed Extensis Portfolio. After a test run, Portfolio was selected because the product is web-based. The World Bank could download the full suite of products quickly through a simple installation wizard. Within 24 hours the system was up and running, and The World Bank was able to organize and share assets on their accelerated timeline.

The Results

Since deploying Portfolio, the results have been dramatic. The system has:


Image search time


Overall costs


Time for core goals

See Extensis Portfolio in Action

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+ Customer Testimonial

We were up and running in hours. We were able to download the [Portfolio] applications in the morning and be up and going before noon that day.

- Les Barker

Next Steps

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Learn More About Portfolio

Want to learn more about how Portfolio can help your organization?