Font Management for Every User in Your Organization

Amy Chan
August 31, 2018
2 min read

When deciding how you implement a font server to manage and distribute your fonts, it’s important to identify who will use your fonts and how they will use them. Different team members play vital roles at various stages of the creative process and will work more effectively when they have tools that are right-fitted for their responsibilities. When roles and usage needs are better defined, you can ensure a cost-effective and productive implementation of your solution, while ensuring font compliance and brand consistency across your organization.

Alongside Universal Type Server, there are two ways different types of users can access and work with the fonts for available to the organization:

  • Full-featured, powerful Universal Type Client for content creators
  • Streamlined Type Core Client delivering efficient font access for content supporters

The Universal Type Client (UTC) is perfect for designers, publishers, and anyone who needs full access and control of a wide range of fonts from your organization’s collection. It has all the visual bells and whistles to inspire creativity with type, while supporting productivity.

For example, someone using UTC can:

  • Sort, find, and preview fonts
  • Create sets of fonts for specific projects or clients
  • Use the fonts in any application, in any document
  • Select and compare how different fonts look in a project
  • Collect fonts for output

The Type Core Client is a scaled down version of the full UTC, without its full user interface. It provides a streamlined and no-nonsense access needed to users who work on or with “created” content.

To match the role and responsibilities to the appropriate user profile in Universal Type Server, here’s some examples to guide you.

  Universal Type Client Type Core Client
Graphic Designer (full-time, part-time, permanent, or contractor) creating pieces for clients and maintaining the files, including artwork and fonts    
Software UI designer building user interface for software programs and applications    
Prepress staff who receive files to be printed and need to ensure the right versions of the right fonts are available to the projects so they print correctly    
Editor/proofreader reviewing content and layout of a publication for brand consistency    
Sales, marketing, administration, and finance teams creating documents, in standard office applications, such as PowerPoint presentations, sales quotes, form letters, and annual reports, using corporate fonts for brand consistency    
Executive staff presenting PowerPoint presentations using corporate fonts for brand consistency    
Account and Project Managers coordinating project development and delivery between creative groups and clients—overseeing technical details, such as font usage, for brand consistency    


The 2 types of Universal Type Server clients can help right-fit our font management solution to your needs and budget.

  Universal Type Client Type Core Client
Stay in sync    
TurboSync, fast font synchronization    
Access only approved fonts by user    
Font compliance    
Controls user font access    
Prevents unlicensed font use    
Network integration    
Active directory / open directory integration (LDAP)    
Kerberos secure newtwork authentication    
Creative control    
Activate fonts on demand    
Browse and preview any font    
Auto activate with plug=ins for adobe InDesign, Illustrator, Photoshop, InCopy, After Effects and QuarkXPress    
Preview any text with QuickType custom previews    
Find similar fonts fast with Quickmatch    
Stay Organized    
Group fonts into sets    
Create dynamic 'smart sets'    
Share sets with workgroup members    
Keep running    
Cleans problematic font caches    




renee-schlachterAmy Chan – Sr. Product Marketing Manager

Amy Chan is a tenured marketing leader with more than two decades developing brands, campaigns, and go to market strategies for a diverse spectrum of technology solutions. In her current role at Extensis, Amy leads the marketing initiatives for the company’s Digital Asset, Font, and Image Management lines of business. These solutions are used by creative teams and agencies across the globe, giving her an acute view into creative workflows, the challenges and needs of this community, and the important role technology can play in making productivity a competitive advantage. In her free time, Amy dabbles in travel, landscape, and food photography, gets lost in the rabbit hole of YouTube animal videos, and is attempting to make Instagram stars of her own tabby cat and Froston (French Bulldog + Boston Terrier), #Murph&Beans. She does also venture outside to garden and for casual bikes rides and event-hopping around the city.