Digital Asset Management Workflow Automation: Extensis.com

Automate Your DAM Workflow

Use Portfolio Workflow Automation to Streamline Your Digital Asset Management Processes

Improve management, distribution, and usage of your digital assets

While Digital Asset Management systems offer many ways to improve how you organize and share your digital assets, there still are a number of manual, tedious, and repetitive tasks that must be done. Portfolio Workflow Automation helps you address and automate DAM-specific tasks, whether you’re working in Portfolio or using it with 3rd party business systems. Now, you can ensure the same process and the same outcome every time. This will help you eliminate costly mistakes due to human error and increase the overall efficiency of your organization.

Increase Efficiency with Automation

Eliminate manual, tedious, and repetitive tasks Create workflows to automatically complete a series of events related to the management of your digital assets, from entering metadata to converting file formats to archiving and more.
Maximize consistency, accuracy, and completion of desired business processes Make sure the same processes and the same outcomes are achieved for each workflow you create. Minimize costly mistakes due to human error or delays due to bottlenecks and changing priorities.
Support existing workflows Get more done without disrupting current workflows. Trigger a series of events with a standard action from an existing workflow or a scheduled system check.
Improve communication and accountability Automating your workflow ensures that stakeholders are kept in the loop as it raises the visibility of project status and deliverables.

Increase Efficiency with Automation

Eliminate manual, tedious, and repetitive tasks Create workflows to automatically complete a series of events related to the management of your digital assets, from entering metadata to converting file formats to archiving and more.
Maximize consistency, accuracy, and completion of desired business processes Make sure the same processes and the same outcomes are achieved for each workflow you create. Minimize costly mistakes due to human error or delays due to bottlenecks and changing priorities.
Support existing workflows Get more done without disrupting current workflows. Trigger a series of events with a standard action from an existing workflow or a scheduled system check.
Improve communication and accountability Automating your workflow ensures that stakeholders are kept in the loop as it raises the visibility of project status and deliverables.

Easy-to-Use, Easy-to-Implement

Powered by an Automation Engine At the heart of Portfolio Workflow Automation is Corbit, a powerful and flexible add-on application designed to automate any type of workflow that involves your digital assets.
Supports Your Existing Processes Designed to support existing workflows, as well as help facilitate new ones, Corbit can help you automate your processes quickly and easily across multiple systems—without requiring coding skills.
Configure Pre-Built Workflows Access pre-built workflows designed specifically for Portfolio and configure them to meet your needs. You won’t have to build a custom solution every time there’s a change.
Create Your Own Workflows Build your own workflows, from simple to more complex. You can also save them, tie them together, and integrate with APIs to create more comprehensive operations.

Easy-to-Use, Easy-to-Implement

Powered by an Automation Engine At the heart of Portfolio Workflow Automation is Corbit, a powerful and flexible add-on application designed to automate any type of workflow that involves your digital assets.
Supports Your Existing Processes Designed to support existing workflows, as well as help facilitate new ones, Corbit can help you automate your processes quickly and easily across multiple systems—without requiring coding skills.
Configure Pre-Built Workflows Access pre-built workflows designed specifically for Portfolio and configure them to meet your needs. You won’t have to build a custom solution every time there’s a change.
Create Your Own Workflows Build your own workflows, from simple to more complex. You can also save them, tie them together, and integrate with APIs to create more comprehensive operations.

Automate Your Workflows with Ease

Select Your Sources

No matter what the input sources are, you can monitor activities to set your trigger. An input source can be a folder on your network or in Portfolio, an FTP server, an email address, or even a specific time of day.

Choose Your Filters

Determine what assets should be addressed from your selected source. This allows you to handle discrete files differently.

Enable Actions

Decide what will happen with the files you have identified: add, delete, move, copy, email, modify, insert/extract metadata, update a database—the possibilities are endless.

Set a Schedule

Certain processes need to run all day long, but some only need to run once a day, or maybe at particular time every Sunday morning. Set regular schedules with Portfolio Workflow Automation to ensure your workflow flows.

Configure Dynamic Values

Use macro fields to handle dynamic values. They can be renamed to follow complex rules, update databases, send emails, and more.

Create Parallel or Linear Actions within a Workflow

Set workflows to follow a sequential order, or run multiple tasks in parallel to get jobs done faster and more efficiently.

Create, Save, and Share Workflows

Save and share your workflows to use again and again. Mix and match to create new workflows without having to start all over.

Enhance Workflows with Integrated Portfolio APIs

Insert Portfolio APIs into your automated workflow or trigger server-side scripts to create more complex operations.

Tie-In 3rd Party Systems

Use bi-directional communication with 3rd party systems such as your CMS, marketing automation system, Oracle, Microsoft SQL Server, MySQL, and FileMaker and more!