Digital Asset Management Systems for Collections Management -

CMS and DAMS: Working Together for Heritage & Culture

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Curate your Digital Collection with Portfolio

Collection Management Systems (CMS) do a great job with handling information associated with objects but they tend to fall short when it comes to managing digital versions. Why? Simply put, a text-centric CMS system isn’t equipped to catalog, share and archive digital assets.

The answer for many museums, galleries, and other cultural heritage organizations lies in adopting a Digital Asset Management System (DAM) to organize and protect their digital assets. By combining DAM with CMS, institutions can provide an efficient and comprehensive collection information solution that addresses all their needs.

Portfolio is a flexible digital asset management system that can work with your CMS to help centralize, find, manage, and convert photography, flat art scans, collateral, catalogs, and other digitized material associated with collection objects.

Custom catalog templates for VRA Core and Spectrum DAM are built right into Portfolio. This saves you time when setting up new catalogs, establishes consistency across all catalogs, and ensures your catalogs store all the information you need.

We’ve worked with key CMS vendors to create custom connectors that allow you to marry the power of Portfolio with the rich data of your Collections Management System. Currently we support Adlib and Museum Plus.

Extensis recently hosted a Portfolio Heritage & Culture User Group Meeting, where partners and customers talked though their experiences with DAM and Portfolio. Watch the day’s session recordings and find out more about CMS integration; Automation and how Heritage and Culture customers are using Portfolio.

Industry Affiliations

Extensis Portfolio Is:

  • Easy to use – We made digital asset management straight forward and simple for everyone, not just techies.
  • Centralized – Manage and preserve assets in a single, secure repository with one tool.
  • Connected – Share collections data with one click using built-in import/export tools or one of our CMS connectors.
  • Customizable – Track custom or CMS related data, like accession number, artist name, title, or other predefined metadata.
  • VRA Core and Spectrum ready – We have catalog templates ready for your collections metadata.
  • Secure – Predefined user levels with varying permissions support multi-departmental teams.
  • Productive – Streamline the appraising, vetting and selecting process. Portfolio has dedicated views to aide every workflow.
  • Not just for Collections – Registrations and Marketing teams will love Portfolio too.