Museums Use Extensis Digital Asset Management Solutions for Efficient Collections Management -

Museums Use Extensis Digital Asset Management Solutions for Efficient Collections Management

PORTLAND, Ore. – March 15, 2011 – Extensis® today presents two organizations who utilize Extensis’ digital asset management (DAM) solutions to preserve cultural heritage, increase efficiencies by leveraging collections management system (CMS) metadata, and seamlessly share digital assets. The National Museum of Ireland and the Portland Art Museum will share their successes at upcoming events.

“Collection management systems are great at managing object information and metadata, but only go so far when it comes to managing the corresponding digital images,” said Edward Smith, Product Marketing Manager at Extensis. “The National Museum of Ireland and the Portland Art Museum are great examples of how DAM works with CMS to provide a comprehensive collection information solution.”

The National Museum of Ireland manages Ireland’s national collection of heritage objects, and their Photographic Department implemented Extensis Portfolio Server to create a centralized web-based repository for efficient finding and sharing of assets.

“Search results are only as accurate as the data being searched” said Richard Weinacht, Digital Image Technician at the National Museum of Ireland. “Portfolio Server ensures efficient image retrieval by importing data from accurate sources including file metadata and collection management system exports.”

The Portland Art Museum also turned to Portfolio Server for archiving images of its extensive collection which dates back to 1892, using the product’s metadata import functions for detailed descriptions so each asset can be easily found and shared across departments.

“Not everyone at the Museum has access to our CMS,” said Maggie Hanson, Collections Information Manager at Portland Art Museum. “With Portfolio Server, anyone who needs a collections image can find it easily and download it via a secure website. Portfolio Server also enables us to embed and display rights metadata, which informs staff of appropriate usage for each image.”

By using Extensis’ leading digital asset solutions along with their existing collection management systems, both the Portland Art Museum and the National Museum of Ireland are creating dramatic increases to efficiencies and ensuring history is preserved for the decades to come.

Each museum’s digital asset management implementations will be highlighted at one of the following upcoming events:

•DAM in Heritage and Culture 2011
•Free Seminar hosted by Extensis
•Customer Highlighted: National Museum of Ireland
•Wednesday, March 23, 2011
•10a.m.- 6p.m.
•Royal Botanic Gardens, Kew London

Museums and the Web Conference

•Digital Asset Management Workshop, presented by Extensis and Portland Art Museum
•Saturday April 9, 2011
•8:00 a.m. – 11:00 a.m.
•Loews Philadelphia Hotel, Congress Room

Join the Extensis DAM Community:

•DAM Learning Center
•Follow DAM Learning Center on Twitter
•Like us on Facebook
•Participate in our forums

About Portfolio Server
Portfolio Server improves efficiency by ensuring users have immediate access to the correct files in the desired format in a central location. It is the only digital asset management solution that is affordable, simple to use, can be setup within a day, and provides everything organizations need to get started right out of the box. As a standards-based platform that works with other systems and existing workflows, Portfolio Server provides a single place to for teams to locate important files with consistent metadata information using a web browser or Mac and Windows desktop applications. Portfolio Server is ideal for anyone with large collections of images, videos, and marketing collateral. To learn more about Portfolio Server, visit

About Extensis
Extensis® is a leading developer of software and services for creative professionals and workgroups. Their solutions streamline workflows, securely manage digital assets and fonts, and control corporate typographic branding. Used by hundreds of Fortune 5000 companies, Extensis’ award–winning server, desktop, and web service products include: Portfolio Server® for digital asset management, Universal Type Server® for server–based font management, Suitcase Fusion® for single–user font management, and the WebINK® web font rental service. Founded in 1993, Extensis is based in Portland, Oregon, and the United Kingdom.

Copyright © 2011 by Extensis. EXTENSIS and UNIVERSAL TYPE SERVER are trademarks or registered trademarks of Extensis in the United States of America, Canada, the European Union and/or other countries. This list of trademarks is not exhaustive. Other trademarks, registered trademarks, product names, company names, brands and service names mentioned herein are property of Extensis or other respective owners.


Edward Smith
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