Government Agencies Improve Efficiencies and Drive Down Costs with Extensis’ Digital Asset Management Solutions -

Government Agencies Improve Efficiencies and Drive Down Costs with Extensis’ Digital Asset Management Solutions

PORTLAND, Ore. – February 22, 2011 – As government agencies across the globe face continuing pressures to increase efficiencies, Extensis® today showcased two agencies who are utilizing Extensis’ digital asset management (DAM) solutions to accomplish this in innovative ways.

The Defence Research and Development Canada (DRDC) and Dundee City Council (UK) are two government agencies using Extensis’ Portfolio Server® and NetPublish® software to improve efficiency. With Extensis solutions, less time is spent trying to locate, manage, share and archive files. Extensis’ DAM solutions have streamlined their processes, enabled self-service web distribution, helped preserve their historical records and tracked how resources are being used—an imperative for compliance.

Defence Research and Development Canada Saves Time Cataloging and Converting Images

Defence Research and Development Canada (DRDC)—the agency that supports the scientific and technological needs of the Canadian Forces—turned to Extensis to help centralize and manage its ever-growing library of technical, scientific, military, and research images.

“Previously we saved multiple formats of each original file,” said James Clark, Photographer, Defence Research and Development Canada. “Now we use Portfolio Server’s built-in media engine to instantly convert files into any format as needed; reducing the amount of time we spend cataloging and converting images.”

“The system makes our work easier by ensuring that files are backed up to one location, and that everyone gets the files they need,” added Jim Clark. “Our main research centre holds our image catalog and NetPublish sites are used to automatically provide self-service distribution of approved assets to personnel.”

Dundee Preserves Years of Public Artworks and Architectural Records

Dundee City Council (UK), City Development department is dedicated to creating a record of both public and private projects—from artworks, architecture and street scenes.

To support this initiative, Dundee City Council selected Extensis’ Portfolio Server to create a centralized resource for all images as well as preserve the history of each project.

“The department has been successfully storing image files using Extensis Portfolio for many years, building up catalogues of many thousands of images for a variety of different users and uses,” said John Gray, Planning Officer, Public Art, Dundee City Council. “Its flexibility allows for a visual database that can be designed, cross referenced and tagged allowing instant access and thorough searching, for different user perspectives. Portfolio deals with the great IT mystery to the uninitiated Data Asset Management, making huge numbers of images manageable.”

Defence Research and Development Canada (DRDC) and Dundee City Council (UK) join a long list of government agencies to implement the Extensis Portfolio Server and NetPublish solutions. Others include:

•National Oceanic and Atmospheric Administration (US)
•Hampshire County Council (UK)
•Le Conseil Général (France: L’Eure, L’Aisne, Les Vosges)
•Canada Council for the Arts (Canada)
•Department of Communities and Disability Services Queensland (Australia)
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About Portfolio Server
Portfolio Server improves efficiency by ensuring users have immediate access to the correct files in the desired format in a central location. It is the only digital asset management solution that is affordable, simple to use, can be setup within a day, and provides everything organizations need to get started right out of the box. As a standards-based platform that works with other systems and existing workflows, Portfolio Server provides a single place to for teams to locate important files with consistent metadata information using a web browser or Mac and Windows desktop applications. Portfolio Server is ideal for anyone with large collections of images, videos, and marketing collateral.

Getting Started

Extensis works with a wide variety of non-profit and for profit customers, and offers discounts for non-profit, government and educational institutions. To learn more about customers using Extensis’ solutions, visit

To learn more about Portfolio Server 9.5, visit

About Extensis
Extensis® is a leading developer of software and services for creative professionals and workgroups. Their solutions streamline workflows, securely manage digital assets and fonts, and control corporate typographic branding. Used by hundreds of Fortune 5000 companies, Extensis’ award–winning server, desktop, and web service products include: Portfolio Server® for digital asset management, Universal Type Server® for server–based font management, Suitcase Fusion® for single–user font management, and the WebINK® web font rental service. Founded in 1993, Extensis is based in Portland, Oregon, and the United Kingdom.

Copyright © 2010 by Extensis. EXTENSIS and UNIVERSAL TYPE SERVER are trademarks or registered trademarks of Extensis in the United States of America, Canada, the European Union and/or other countries. This list of trademarks is not exhaustive. Other trademarks, registered trademarks, product names, company names, brands and service names mentioned herein are property of Extensis or other respective owners.



Edward Smith
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