Industry: Printing & Publishing
When your mission is to create a world free from poverty, time matters. And the last thing you want to waste it on is a file search.
The World Bank learned this first hand when they realized that their content library was beginning to steal focus away from the important things like nurturing economic growth in developing countries.
So what was the problem? To start, their library had grown to a state that’s hard to manage. The photos, videos, graphics, and web content alone equaled out to a number deep into the six digit range. Add in the growing output from hundreds of content creators, a dizzying range of application file types, a labeling system that had no standardized naming conventions and user base of over 12,000 people that wanted to find and share files across hundreds of file servers, what they were left with was one big headache. These numbers only added up to lost time and buried content; and time is something The World Bank puts a premium on.
Determined to make the numbers work for them, The World Bank went on quest to find a system that was:
A search online revealed Extensis’ Portfolio trial version. The trial was invaluable, allowing the organization to test the product, provide demos to the management team and demonstrate proof of concept to users. After the test run, Portfolio was selected and as the product is web-based, The World Bank could download the full suite of products quickly through a simple installation wizard. Within 24 hours the system was up and The World Bank had begun organizing their assets.
Since deploying Portfolio, the results have been dramatic. The system has:
A big focus at the World Bank now revolves around turning their web portal into an upload point for digital assets created in the field. A wealth of metadata will come automatically attached to these new files making content even easier to find, which helps if you have 12,000 people looking for something. They also plan to integrate Portfolio SQL data and its client into their MIS System.