The Power of Roles in Universal Type Server - Extensis.com

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The Power of Roles in Universal Type Server

Wednesday February 11th, 2009 by Cindy Valladares

Roles in UTSQuestion of the day:  How do you effectively assign permissions to:

  • Many users
  • In various departments
  • With different needs
  • Working collaboratively together

Answer: Roles in Universal Type Server

Roles are created for the most common types of job roles in your organization, and allow administrators to very easily and quickly set up a set of permissions for multiple users in a workgroup. Universal Type Server comes with two built-in roles: font administrator and regular user.

You can, however, create your own role.  Custom roles can be created with specific permissions in order to address the needs of your users and your organizational workflow.  For example, I’ve created a custom role shown below, Designer, with certain permissions that I would like to give to those designers in my organization.

Designer Role in Universal Type Server

Roles are even more powerful when used in conjunction with a workgroup.  You can set up a particular role to be the default role to your workgroup, and any user added to that workgroup will immediately inherit the permissions of the default role.  You can change permissions on individual users later if you so desire.

My suggestion to you when setting up your Universal Type Server environment is the following:

  1. Create roles for your most common job types
  2. Create workgroups to reflect your organizational needs
  3. Assign default roles to the workgroups
  4. Create users
  5. Add users to existing workgroups
  6. If needed, change permissions on individual users

Because a workgroup is a collection of users and fonts, it is possible to have users in more than one workgroup with different permissions in each. In essence, you could have a user be a designer with certain permissions in the Design workgroup, and the same user be a restricted user in the Production department.

Universal Type Server is a true client-server solution, so changes made to fonts and font metadata, are available to others as well.  So it is important that you choose wisely what permissions you give to your users.

If you would like to learn more about users, roles and workgroups, refer to the Users and Workgroups Admin Guide.