Government Agencies Improve Efficiencies and Drive Down Costs with Extensis’ DAM Solutions -


Government Agencies Improve Efficiencies and Drive Down Costs with Extensis’ DAM Solutions

From Canadian National Agencies to Local Governments in the UK, government customers are leveraging Extensis Portfolio Server and NetPublish to manage, distribute and archive digital assets.

The Defence Research and Development Canada (DRDC) and Dundee City Council (UK) are two government agencies using Extensis’ Portfolio Server® and NetPublish® software to improve efficiency. With Extensis solutions, less time is spent trying to locate, manage, share and archive files. Extensis’ DAM solutions have streamlined their processes, enabled self-service web distribution, helped preserve their historical records and tracked how resources are being used—an imperative for compliance.

Defence Research and Development Canada (DRDC)—the agency that supports the scientific and technological needs of the Canadian Forces—turned to Extensis to help centralize and manage its ever-growing library of technical, scientific, military, and research images.

“Previously we saved multiple formats of each original file,” said James Clark, Photographer, Defence Research and Development Canada. “Now we use Portfolio Server’s built-in media engine to instantly convert files into any format as needed; reducing the amount of time we spend cataloging and converting images.”

“The system makes our work easier by ensuring that files are backed up to one location, and that everyone gets the files they need,” added Jim Clark. “Our main research centre holds our image catalog and NetPublish sites are used to automatically provide self-service distribution of approved assets to personnel.”

Dundee City Council (UK), City Development department is dedicated to creating a record of both public and private projects—from artworks, architecture and street scenes.

To support this initiative, Dundee City Council selected Extensis’ Portfolio Server to create a centralized resource for all images as well as preserve the history of each project.

“The department has been successfully storing image files using Extensis Portfolio for many years, building up catalogues of many thousands of images for a variety of different users and uses,” said John Gray, Planning Officer, Public Art, Dundee City Council. “Its flexibility allows for a visual database that can be designed, cross referenced and tagged allowing instant access and thorough searching, for different user perspectives. Portfolio deals with the great IT mystery to the uninitiated Data Asset Management, making huge numbers of images manageable.”

Defence Research and Development Canada (DRDC) and Dundee City Council (UK) join a long list of government agencies to implement the Extensis Portfolio Server and NetPublish solutions. Others include:

  • National Oceanic and Atmospheric Administration (US)
  • Hampshire County Council (UK)
  • Le Conseil Général (France: L’Eure, L’Aisne, Les Vosges)
  • Canada Council for the Arts (Canada)
  • Department of Communities and Disability Services Queensland (Australia)

Learn more about Portfolio Server 9.5