• The Portfolio Server solution takes your folder-based workflows to the next level. Portfolio Desktop and Web Clients operate as powerful dashboards giving you the tools to manage, communicate, automate and share project content with coworkers. The NetPublish module lets you control and automatically distribute media externally.
• Centralize Your ContentMore than a file system or simple archive, Portfolio Server is a living database that has a built-in toolkit to simplify all aspects of file production: Robust search capability to find, control and re-use assets such as videos, images, and documents; Catalog and preview virtually any file type (see complete listing of support file formats); Improve collaboration by knowing which is the latest version and who made the most recent edits; Improve efficiency by reusing, not re-creating.
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• Automate and Streamline Your WorkflowYour media is not static. Files change, folders move and yet everyone needs access to the most current material. Portfolio’s AutoSync™ is the engine that keeps assets and data moving in sync. Simply point AutoSync to any network storage and let Portfolio Server do the rest—generate, extract and update previews and metadata automatically whenever the files change. As files move from place to place, AutoSync tracks them to ensure everything is current and accessible—whether you are searching from the Desktop Client, converting images on the Web Client, or downloading files from a NetPublish website, everyone sees the same thing.
• NetMediaMAX allows you to automate repetitive tasks to save time and create consistencies in your workflow.
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• Publish Directly to the WebPortfolio NetPublish™ lets you turn your Portfolio Server catalogs into secure, searchable websites that auto-update in real-time. In 5 minutes you can set up a custom-branded website that will automatically update based on catalog content. Dynamically share sales materials with offsite teams, post client proofs for review, or distribute price lists and product images to partners. Automatically.
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• Make Multi-Channel Marketing a RealityMake your single database of marketing literature, approved images, logos, videos, etc. accessible to multiple audiences either directly or through a dynamic, self-service web site (sample sites). Automate your distribution while maintaining control over which files are available and to whom.
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• Simple, Easy-to-Use ClientsOur background in developing desktop applications makes this client intuitive—and gets you up and running with a minimal learning curve. The new Portfolio Web Client is intuitive and customizable. The robust Desktop Client integrates with the creative applications your teams use most—like Adobe Creative Suite®.
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• High-Performing Back-EndPortfolio’s Java-based (J2EE™) server plays well with your other in-house systems while delivering flexibility and stability. It sports full support for Windows® and Macintosh® servers and deploys more rapidly than any other DAM solution. The optional SQL Connect Module gives you added scalability and delivers the power and enhanced administrative options available with an external SQL database.

PROFESSIONAL SERVICES

ANNUAL SERVICE
AGREEMENT (ASA)

• Centralize Your Content

• Centralize:

  Your database of media quickly becomes a one-stop-shop for finding, managing and sharing files across teams. Work with and collaborate on files remotely for greater efficiency.

• Organize:

  house your creative and production files in a visually-searchable location

• Catalog any file:

  documents, PDF’s, images, RAW, videos, …

• Archive

  Create visual catalogs of all final materials for centralized access, searching and re-use.

• Re-use

  Don’t buy assets you already own or waste time re-creating—easily find and re-purpose what you already have.

• Secure your assets:

  Keep all your brand assets under one roof to control who has access and to what files.

• Automated Keywords:

  generates keywords automatically based on your existing folder structure and extracts from hundreds of different metadata formats, so you don't have to think about it.

• Track your files:

  Automatically tag images or video with copyright or licensing information to ensure proper usage.

• Galleries:

  provide an easy way to organize and view files for quick access (EG: These ones need to be converted, these ones still need to review, these ones are ready for production).

• Manage your brand:

  make only ‘approved’ assets accessible to all- keep ‘works in progress’ under wraps.

• Personalize it:

  with Smart Galleries, a set of pre-defined rules automatically sort files based on your criteria. When files get moved or updated, smart galleries change in sync, giving you a live view of changes as they happen.

• Automate Your Workflow

• Ingest virtually any file format:

  for thumbnail viewing. Enhanced file format support for images, audio, video and RAW camera file types.

• Instant access:

  Portfolio Express Palette™ enables you to instantly drag-and-drop your cataloged assets into any application.

• Metadata:

  Automatic ingest of metadata recorded in cameras, creative, business and photo applications (Office, XMP, IPTC, EXIF, etc.)

• Fast Cataloging:

  catalog from the Mac OSX Finder or Windows Explorer in one click.

• Archive:

  Automatically archive completed projects simply by changing the metadata to ‘final’.

• Presets:

  Create presets in the Web Client for converting and saving assets.

• Batch Convert:

  Save time by converting cataloged images (individually or as a batch) to JPEG, TIFF,… formats within Portfolio. Define resolution, size and color mode.

• Email:

  distribute low-resolution proofs by burning a CD/DVD or emailing directly from within Portfolio.

• Metadata:

  Full support for Adobe® XMP—the metadata standard.

• Convert & Burn:

  Batch convert your entire photo shoot and burn to CD with ease.

• Publish Directly to the Web

• Web Publishing:

  Create custom, branded web portals using a simple, wizard-like interface.

• Distribution:

  With NetPublish, drag an updated file (EG: PowerPoint presentation) into a ‘hot folder’ and instantly have it ready and waiting for your sales team to grab off an intranet site.

• Help themselves:

  Let partners access what they need via image search, collection baskets, and batch-download capabilities.

• Security:

  Safeguard your files by automatically batch-applying visual watermarks.

• Professional design:

  Comes loaded with professionally designed Web templates for a ‘custom’ look out-of-the-box.

• Multi-Channel Marketing

• Ensure freshness:

  automatically update what has been published when a newer version is available.

• Delivery:

  Self-service web portals make it easy for partners, clients, vendors or staff (in other offices or on the road) to find and grab the exact files they need, 24/7, using only a web browser.

• Control:

  built-in access permissions means you define who gets access to which assets and what they can do with them (i.e., Sales teams can access confidential materials such as price lists but partners can only access public documents.)

• Monitor:

  View asset downloads and track demand to know what’s really being used.

• Simple, Easy-to-Use Clients

• New Web Client:

  Adobe FLEX®-based application delivers the best of both worlds—a rich, desktop-like experience in a light, Flash-like environment.

• Customization:

  Desktop users have endless customization options to define their environment including search fields, interface views and toolbars.

• Intuitive:

  Portfolio has been designed to work the way your creatives work, with a smart interface layout, intuitive icons that are easily understood, and task-driven tools for efficiency.

• Metadata:

  Powerful metadata handling and full support for Adobe XMP makes editing and updating information a breeze.

• Search:

  Super fast, drill-down search functionality lets users quickly filter results to find what they need.

• Creative desktop integration:

  The Portfolio Express Palette floats on top of any application—instantly drag images and other media into almost any application you use.

• Views:

  Visually filter files based on any criteria for quick selection or ‘trend-spotting’.

• Customize:

  organize your workspace into a “logical view” that fits how you work.

• Easy-to-use:

  online help.

• Robust Back-End

• Superior Asset Engine:

  MediaRich® asset engine is the ‘brains’ of Portfolio Server, offering blazing fast media processing.

• Transparency:

  Activity logging for insight into server, AutoSync and cataloging operations.

• Scalability:

  SQL database support delivers increased performance under heavy demands and offers other SQL administration tools, such as automated backup.

• Centralized, Web administration:

  remotely manage catalog, user and permissions.

• Secure:

  SSL (HTTPS) encryption for Web client security.

• Help:

  Simple, robust online help.