New student acquisition, alumni association, fundraising, events and other important activities are essential to every Higher Education institution — and require access to the right digital assets to pull off. But with the overwhelming volume of digital files to keep track of, locating existing assets can be a time consuming and frustrating task. Extensis Portfolio™ makes it simple.
Flipping through stacks of discs, scanning external hard drives, and thumbing through contact sheets takes forever. Additionally, there’s no guarantee you will even find what you’re looking for, causing you to waste countless hours. Portfolio eliminates this headache and helps you find exactly what you need by providing a centralized, instantly searchable library of assets.
Assuming you’ve located the file, getting it to the person who needs it can involve several steps. Within Portfolio, you can email any asset in seconds using the dashboard, or create an online portal to share a library of frequently requested files. Now, instead of fulfilling requests, you can empower faculty and staff by providing an easy-to-use self-service website they can access anytime, from anywhere.
Frequently, it’s quicker to repurpose existing content instead of starting from scratch. Because Portfolio can catalog all campus photography, campaigns, newsletters, annual reports and other creative material, existing assets are always at your fingertips. Additionally, the built-in version management system will keep everyone in sync and allow you to revert to previous versions.
Keeping track of rights and usage information is difficult, and can easily be disconnected from the asset it relates to. Fortunately, Portfolio ensures you always have visibility to this information by allowing you to associate the appropriate model release with each asset. It also provides simple ways to visually alert you if the release is missing.
With hundreds of Portfolio installations in colleges and universities worldwide, Extensis is the go-to provider for digital asset management in Higher Education.
Maintaining large libraries of assets tied to alumni activities, donors and speakers is key to successful Higher Education programs. Portfolio offers flexible ways to tag, categorize, search and retrieve these assets.
Selectively share assets with faculty, staff and other internal or external groups ensuring everyone has access to the latest content.
Provide students with convenient web portals that allow them to download transcripts, handouts, audio/video or other course materials.
Protecting and preserving original research, artifacts and other invaluable assets are important aspects of managing digital files in Higher Education. Read-only access can be granted to safeguard key resources while still allowing them to be shared.
Online or blended courses have become commonplace but sometimes it can be a challenge to gather and share all the media to support this. Portfolio makes this a trivial task and allows you to instantly locate and drag and drop files directly into practically all common LMS systems.
Do you have a folder structure in place that organizes files by campus location, event or speaker? Portfolio intelligently catalogs your files in place, automatically adding keywords based on hierarchy and embedded data to quickly create a fully searchable and centralized collection.
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