Digital Asset Management

Overview

Blue Collar — Mon, 07 Mar 2011 12:00:07 +0000

Files are only assets if they can be found.

Searching through thousands or millions of rich media files can take a long time and provide poor results (if any). Sharing those images, videos, and documents with other people, or converting them into other formats, is often a full time job.

Digital Asset Management to the rescue!

Digital asset management software solves the problem of managing large collections of files by making file collections searchable and usable. DAM provides tools for finding, organizing, and converting large collections of rich media files.

At Extensis, we were doing this before DAM was even called DAM, and we’ve learned a lot. We’d like to put that knowledge to use and help you too.

Portfolio Server

Dramatically change your organizational efficiency with a simple, innovative solution for managing digital assets. Find out why we think Portfolio Server is the best digital asset management software out there.

Organize My Company

Portfolio Standalone

A personal digital asset management solution that makes searching and viewing your files easy.

Organize Me

The Trusted Digital Asset Management Solution

Portfolio Server is used by used by hundreds of Fortune 5000 companies.

See a list of other companies using Portfolio Server

LA Rich Media Hoarders Seminar Resources

esmith — Wed, 20 Mar 2013 21:26:20 +0000

Thanks for attending the 2013 LA Rich Media Hoarders Seminar. Below are the presentation slides and audio recordings for review and download, and to the right are resources related to the topics discussed at the seminar.

Have any questions? Let us know.

What Happens When You Can’t Find It: Common Search Disasters and How to Avoid Them

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Princess Cruises® Case Study: Taking Control of Brand Assets

Presentation slides:

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Audio recording:

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DAM Workflow Panel Discussion Audio Recording

Practical workflow advice from a panel of experienced digital asset managers, featuring:

Eric Swanborg, Director of Digital Operations, Nickelodeon Animation Studios
Brenda Thomas, Brand Services Manager at Princess Cruises
Becky Tubbs, Graphic Designer, California State University, Long Beach

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Protected: Portfolio Server 11 Preview

esmith — Sat, 16 Feb 2013 06:14:21 +0000

LA Rich Media Hoarders Seminar – Agenda

esmith — Wed, 13 Feb 2013 16:53:57 +0000

Thursday, March 21, 2013
10 a.m. – 3:00 p.m.
UCLA Campus

9:30	Arrivals, Registration, and Continental Breakfast
10:00	What Happens When You Can’t Find It: Common Search Disasters and How to Avoid Them. You and your coworkers have so much stuff, stored in so many locations—how do you quickly find what you need? Often the result is recreating or repurchasing what already exists. Even worse, sometimes the wrong files end up being used in the wrong format because, hey, we’re on a deadline! The result is time lost, increased costs, and inconsistent branding. In this session you’ll learn search techniques that can help you avoid these types of search disasters.
11:00	Rich Media Support Group Vent your frustrations within a safe group setting. What are the pain points of rich media organization in your workplace? What have you found that works, and what doesn’t? During this roundtable discussion, you and your peers will talk about what it’s like finding, organizing, and converting rich media files within your company. In the regroup section you’ll learn what those at the other tables have identified as the key take-aways for each of the round table topics, and those key take-aways will be used to guide the seminar.
12:00	Networking Lunch hosted by Extensis
1:00	Princess Cruises Case Study: Taking Control of Brand Assets Brenda Thomas, Brand Services Manager at Princess Cruises, shares how she reduced brand services costs by 20% and saved hundreds of thousands of dollars while dramatically decreasing time to market by using digital asset management to take control of their brand assets.
2:00	Break
2:15	DAM Workflow Panel Discussion Gain practical workflow advice from a panel of experienced digital asset managers while networking with your peers, featuring: Eric Swanborg, Director of Digital Operations, Nickelodeon Animation Studios Brenda Thomas, Brand Services Manager at Princess Cruises Becky Tubbs, Graphic Designer, California State University, Long Beach
3:00	Closing

Presentation of this event on the UCLA Campus does not imply or represent endorsement by UCLA or the Regents of the UC regarding content, programming, materials or associated organizations.

LA Rich Media Hoarders Seminar

esmith — Wed, 13 Feb 2013 16:47:28 +0000

Get your house full of images and videos in order

Thursday, March 21, 2013
10 a.m. – 3:00 p.m.
UCLA Campus

FEATURING:

Case Study:
Princess Cruises® Takes Control of Brand Assets

Panel Discussion:
Nickelodeon, California State University, Princess Cruises, and other DAM pros

Are you a hoarder of digital media files like pictures, videos, and graphics?

Join Extensis for an exclusive, one-day event that will help you understand how to best find, organize, and convert your digital assets. During this event you will learn practical tips on searching, tagging, converting, and other file management tricks that will save time for you and your company.

You will also see how Princess Cruises saved hundreds of thousands of dollars while dramatically decreasing time to market by using digital asset management to take control of their brand assets.

We can help you get organized. Stop wasting time trying to find the files you and your coworkers need.

This is your opportunity to:

Find out how Princess Cruises reduced brand services costs by 20% using a simple digital asset management strategy
Learn digital asset management best practices for creative agencies and corporate marketing departments with a focus on finding, organizing, and converting rich media files.
Gain practical workflow advice from a panel of experienced digital asset managers from Nickelodeon, California State University, Princess Cruises, and other DAM pros.
Participate in roundtable and workflow discussions while networking with your peers.

View the Detailed Agenda

Who Should Attend

Marketing, IT and other professionals interested in maximizing the value of digital media files for their organizations.

Register Now. Space is Limited.

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Presentation of this event on the UCLA Campus does not imply or represent endorsement by UCLA or the Regents of the UC regarding content, programming, materials or associated organizations.

Portfolio Developer Portal

esmith — Thu, 31 Jan 2013 18:13:12 +0000

The Portfolio Application Programming Interface (API) enables custom integration between Portfolio Server and other business systems to share information and eliminate unnecessary duplication of work and management of redundant information. The API lets you utilize Portfolio assets, metadata, and other Portfolio Server features like galleries and search with Content Management (CMS), Collection Management, and other business systems.

Enterprise DAM Technology Whitepaper

Read the Enterprise DAM Technology Whitepaper to learn more about the Portfolio API and other DAM technologies exclusive to Portfolio Server Enterprise Edition. Includes examples of how organizations can use the Portfolio API, media engine clusters, Active Directory integration, and on-demand file format conversion to leverage the benefits of digital asset management across the enterprise.

Download the Enterprise DAM Technology Whitepaper

Portfolio API Code Reference

Ready to get started? View the Portfolio API documentation to understand the methods and data types supported by the API along with a glossary,and C#, PHP, and Java code samples.

View the Portfolio API Documentation (English)

Portfolio Developer Community

Get help with your application directly from Extensis engineers and other Portfolio API developers in the Portfolio Developer Community. We maintain an online forum where our developers help users review code, provide advice, offer examples, and address frequently asked questions. Contact your Extensis account representative to request access to the Portfolio Developer Community.

Priority Support

The Portfolio API is a fully supported method of addressing business needs with Portfolio Server and a license is included in the Enterprise edition. Refer to your Annual Service Agreement contract for Priority Support contact information or contact your Extensis account representative for more information.

Digital Asset Management Systems for Collections Management

esmith — Wed, 26 Dec 2012 22:04:59 +0000

Collection Management Systems work well for managing object information from a curatorial perspective but may not provide tools specifically designed for managing digital asset content.

Digital Asset Management Systems help museums, galleries, and cultural heritage organizations manage digital assets such as photographs of collection objects. By combining DAMS with CMS, institutions can provide an efficient and comprehensive collection information solution.

Portfolio Server works with your CMS

Portfolio Server™ is a digital asset management system that helps organizations find, manage, and convert the digital assets associated with their collection objects. The system is quick to setup, easy to use, and provides the following features:

Share collections data with Portfolio Server using simple text import and export tools or develop custom CMS integrations using the Portfolio API.
Easily customize your Portfolio Server catalogs to track custom or CMS related information such as accession number, artist name, title, or other custom fields.
Convert assets on-the-fly to other sizes and formats instead of creating and storing unnecessary duplicates.
Enable self-service access to collections images for other departments.
Stay on budget with special pricing for academic, non-profit, and government institutions.

Learn more about Portfolio Server

National Trust for Scotland

See how the National Trust for Scotland uses Portfolio Server to preserve digital objects.

Watch the webcast recording

The Courtauld Institute of Art

Learn how The Courtauld Institute of Art preserves and publishes its prestigious collection using Portfolio Server.

Read the case study

Developer Resources

Interested in connecting Portfolio Server with your CMS? Visit the developer portal for our Enterprise DAM Technology Whitepaper, API code reference, code samples, and developer community forums.

Visit the Developer Portal

Digital Asset Management for Professional Sports Photography

esmith — Thu, 20 Dec 2012 18:11:08 +0000

Managing the thousands of images collected during sporting events can be a daunting task.

Fortunately, there’s Portfolio Server™ to help you keep your focus on the action.

Portfolio Server is a digital asset management solution that helps professional, collegiate, and amateur sports team departments quickly file, organize and convert photos, videos, and other types of files.

Improve efficiency by quickly locating any shot, whether it’s from last night’s game or a decade-old sports moment.
Easily show partners photographic documentation of what their sponsorship includes.
Enable instant access to the team’s image library to multiple departments within the organization including public relations, sales, corporate partnerships, scoreboard operations, publications, design services, and marketing.
Allow outside partners, vendors, members of the press, and sponsors access to sports images using self-service web portals.
Batch convert your photos and videos to provide the right files in the right formats and sizes.
Organize your files using galleries, folders, and metadata and never worry about trying to find “lost” photos again.

Learn more about Portfolio Server

Portfolio Server is Quick to Setup and Easy to Use

Portfolio Server works with your existing file structure, file naming convention, and embedded metadata so you can get up and running quicky. Robust support for Adobe DNG, and popular Camera raw formats means a seamless workflow between Portfolio Server and other pro apps like Adobe Photoshop, Adobe Lightroom, and Photo Mechanic

See supported camera and file formats

Resources

DAM Best Practices Guide

A straightforward guide to defining an efficient workflow, creating catalogs, organizing your files and more.

Download the DAM Best Practices Guide

File Naming Best Practices

Learn how to get the most out of your file naming convention, whether or not you’re using a DAM.

Read about File Naming Best Practices

What’s New in Portfolio Server

See what the latest version of Portfolio Server can do for your digital asset management strategy.

Watch the What’s New in Portfolio Server Webcast.

Do you work for a college or university?

See how Portfolio Server works on campus.

University Photographers Resources

John Stalnaker — Mon, 17 Sep 2012 20:40:46 +0000

Learn how universities improved efficiency in their photography workflow using Portfolio Server

Digital Asset Management Best Practices & Samford University Case Study

From the University Photographers’ Association of America Symposium

Miami Dade College presentation

Learn how Miami Dade College uses digital asset management for centralizing and distributing rich media files for marketing communications, archives and media services.

Webcast Recording: Yale University Shares Digital Asset Management Success Story

See how Yale University uses Extensis Portfolio Server™ to create catalogs using images, PDFs, audio and video files for student review and course work.

NYC Rich Media Hoarders Seminar – Agenda

esmith — Mon, 21 May 2012 19:43:32 +0000

Tuesday, June 19, 2012
10 a.m. – 3 p.m.
Fashion Institute of Technology – New York City

9:30	Arrivals, Registration, and Continental Breakfast
10:00	What Happens When You Can’t Find It: Common Search Disasters and How to Avoid Them. Images, videos, and documents oh my! You and your coworkers have so much stuff, stored in so many locations—how do you quickly find what you need? Often the result is recreating or repurchasing what already exists. Even worse, sometimes the wrong files end up being used in the wrong format because, hey, we’re on a deadline! The result is time lost, increased costs, and inconsistent branding. Face it, if you’re a hoarder you’re not going to get rid of them. So how are you going to overcome these problems? In this session you’ll learn search techniques that can help you avoid these types of search disasters.
10:45	Rich Media Support Group Vent your frustrations within a safe group setting. What are the pain points of rich media organization in your workplace? What have you found that works, and what doesn’t? During this roundtable discussion, you and your peers will talk about what it’s like finding, organizing, and converting rich media files within your company. In the regroup section you’ll learn what those at the other tables have identified as the key take-aways for each of the round table topics, and those key take-aways will be used to guide the seminar.
11:45	Networking Lunch hosted by Extensis
12:30	Avoiding Chaos and Disorder: How Being Organized Can Release Stress and Increase Longevity. Breathe in, and breathe out…and relax! Getting organized doesn’t need to be stressful, in fact, it helps reduce stress in the long run. Getting organized also means being able to quickly find the files you need, or even better, letting other people find the files instead of you. In this session you’ll learn practical tips on file naming, folder organization, keywords, and other organizational tricks you can start using immediately.
1:15	A Case Study in Efficiency: How Viacom Saves Time Managing Digital Content Kevin Gepford, Studio Director at Comedy Central, shares how he used digital asset management to rein in a growing library of images, PDFs, and other digital media files. You’ll see how he made a simple and easy to use system that enables users to quickly archive and retrieve digital media files all on their own. Kevin will talk about how the systems in place at TV Land and Comedy Central save time and help promote network programming by sharing digital media with television networks and channel partners like Netflix, Amazon, and Apple.
2:15	Break
2:30	I Wish They All Could Be Properly Sized JPEG Images: Getting the Right Files into the Right Formats. How many times have you seen an awkwardly squished or stretched image, an unprofessional pixelated graphic, a transparency mishap, or a bloated PowerPoint presentation? Don’t let this happen to you (or anyone you care about). Learn how you can make your files available in the correct format, quality, and size without any additional work. Not everyone is a Photoshop master, so we’ve got to help others do it right.
3:00	Closing